Finance Director

   Posted 5 months ago

DESCRIPTION

Job Title:     Finance Director

Reports To:    Executive Director

Department:    Administration

Status: Full Time, Regular w/ Benefits 

Classification:     Salary, Exempt

Location:    Portland, Oregon

 

Position Summary: 


The Finance Director (Director) provides leadership and operational oversight of the Northwest Portland Area Indian Health Board (NPAIHB) Finance Department, and is responsible for all financial operations of the organization, including all audits. The Director ensures that NPAIHB’s Finance Department has strong internal controls and appropriate separation of duties. Maintains or oversees the maintenance of Generally Accepted Accounting Principles (GAAP), and engages in active monitoring of NPAIHB compliance with all federal regulatory guidelines for NPAIHB’s contracts and grants. The Director provides direct support to the Executive Director, actively participates in the Management Team, and is responsive to all internal clients (NPAIHB staff), ensuring that internal clients receive timely, clear and supportive collaboration from Finance Department staff and leadership. The Finance Director will be part of the Management Team and will be an essential staff member. 

 

Essential Functions: 


1.    Finance Department Operations 


•    Hires, trains, supervises, and manages Department personnel 

•    Provides oversight and accountability for all Department activities, including accounts payable, accounts receivable, payroll, fund accounting, budgeting, and financial reporting

•    Analyzes and interprets financial data and presents the information with reports and presentations to the Board of Directors and Executive Director. 

•    Prepares or oversees the preparation of all budgets and financial reports 

•    Manages or oversees the management of all internal and external audit and tax functions, coordinating with outside auditors and accounting firms as appropriate 

•    Provides technical assistance to all NPAIHB Project Directors/Managers as related to budgets and on-going grant management 

•    Collaborates with the Executive Director or designee in budgeting, investment activities, and financial reporting to the NPAIHB Board

•    Ensures that Finance Department communications with internal clients is clear, timely, and a part of on-going, meaningful collaboration.


2.    Compliance


•    Ensures compliance with the Office of Management and Budget’s (OMB) Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) in accounting for all grant funds, and the Indian Self Determination Education Assistance Act, P.L. 93-638, as amended by P.L. 103.413.

•    Ensures Uniform Guidance compliance with all sub-awards

•    Maintains or oversees the maintenance of a grants/contracts roster, and all policies and procedures to support grant/contract compliance 

•    Develops policies, procedures, internal control tools, and reports 

•    Documents and applies separation of duties and known best practices in all Department activities 

•    Develops, interprets, improves, and adheres to all NPAIHB policy


3.    Management Team Responsibilities 


•    Serves as an active part of the NPAIHB Management Team.

•    Participates in short- and long-term strategic planning

•    Exhibits professional behavior, integrity and impartiality in all decision-making

•    Displays effective leadership and appropriately delegates work, as appropriate

•    Exercises independent judgement and initiative in performing duties and responsibilities 

•    Collaborates with Management Team and all NPAIHB staff

•    Displays respect for all NPAIHB delegates/alternates and Tribal people 

•    Engages in active and effective communication, collaboration, and consensus-building

•    Participates willingly in NPAIHB activities.

•    Abides by NPAIHB policies, procedures, and structure.

•    Attends trainings as needed to enhance skills and performance (with approval)


4.    Supervisory Responsibilities


•    Supervises Finance Department staff, including hiring, performance evaluations, work plan reviews and revisions, and work assignments. 

•    Engages in employee development, coaching, and training coordination for all staff.

•    Ensures that all projects and personnel are in compliance with organizational policies, procedures, and directives, requirements of IRBs, partnering agencies, and other relevant parties.

•    Meets regularly with Finance Department staff to ensure all goals and objectives are met.

•    Completes staff performance evaluations within 30 days of employee’s anniversary date, or within 30 days of the completion of the employee’s 6-month probationary period.

 

Standards of Conduct: 


•    Consistently exhibits a high degree of integrity and impartiality.

•    Consistently displays a strong, team-focused work ethic. 

•    Effectively plans, organizes, schedules time to meet workload demands.

•    Maintains a clean and well-organized office environment.

•    Exercises judgment and initiative in performance of duties and responsibilities.

•    Works in a cooperative manner with all levels of management and with all NPAIHB staff.

•    Treats NPAIHB delegates/alternates and Tribal people with dignity and respect

•    Communicates effectively with all NPAIHB delegates and colleagues

•    Willingly participates in NPAIHB activities.

•    Abides by NPAIHB policies, procedures, and structure.

•    Attends trainings as needed to improve performance and skills to better serve NPAIHB


Qualifications:


•    Master’s degree in finance, accounting, or related field. MBA/CPA preferred. 

•    10 or more years’ experience as a senior accountant or equivalent in a non-profit environment 

•    Working knowledge of GAAP, Uniform Guidance, and other regulatory requirements

•    Five years’ experience in the administration of Federal grants and contracts, preparation of written funding proposals, and audit preparation and compliance.

•    Experience with Abila, Microix, ADP, and/or PMS management system preferred. 

•    Strong interpersonal and communication skills

•    Supervision of professional employees.

•    Experience working in American Indian communities and knowledge of Indian health care programs and activities is highly desirable.

•    The successful applicant must be able to use Microsoft Office programs and have   excellent written and verbal communication skills. 

•    Is thorough in accomplishing a task with concern for all the areas involved, no matter how small; while also keeping sight of the overall organizational picture and strategic plan.


Typical Physical Activity:


Physical Demands: Frequently involves sedentary work: exerting up to 10 pounds of force and/or a negligible amount of force to lift, carry, push, pull or otherwise move objects, including the human body.  Occasionally involves light work: exerting up to 20 pounds of force and/or up to 10 pounds of force and/or a negligible amount of force to move objects.


Physical Requirements: Constantly requires the ability to receive detailed information through oral communication, and to make fine discrimination to sound.  Constantly requires verbally expressing or exchanging ideas or important instructions accurately, loudly, or quickly. Constantly requires working with fingers rather than the whole hand or arm.  Constantly requires repetitive movement of the wrists, hands and/or fingers.  Often requires walking or moving about to accomplish tasks.  Occasionally requires standing and/or sitting for sustained periods of time.  Occasionally requires ascending or descending stairs or ramps using feet and legs and/or hands and arms.  Occasionally requires raising objects from a lower to a higher position or moving objects horizontally.  Occasionally requires stooping which entail the use of the lower extremities and back muscles. Infrequently requires crouching.


Typical Environmental Conditions: The worker is frequently subject to inside environmental conditions, which provide protection from weather conditions, but not necessarily from temperature changes, and is occasionally subject to outside environmental conditions.


Travel Requirements: Local travel is infrequently required.  Overnight travel outside of the area is infrequently required.  Travel is temporarily on hold due to COVID-19. 


Disclaimer:

The individual must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately without causing a significant safety threat to self or others.  The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all personnel so classified.


Except as provided by Title 25, U.S.C. § 450e(b), which allows for Indian preference in hiring, the NPAIHB does not discriminate on the basis of race, color, creed, age, sex, national origin, physical or mental disability, marital status, sexual orientation, gender identity, religion, politics, membership or non-membership in an employee organization, marital status, citizenship or immigration status, veteran or military status, genetic information, ancestry or any other characteristic protected by law.



Applications can be found online at www.npaihb.org


SEND RESUME AND APPLICATION TO:


Andra Wagner

Human Resources Manager

Email:  hr@npaihb.org


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Job details


Northwest Portland Area Indian Health Board
Andra Wagner
Professional
Oregon
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